Email Branding Compliance


CAP at all command levels has mandated we use the standard Email signature format for branding purposes. In order to do this you must be using an email client that fully supports HTML email signatures because it includes linked embedded images. Many members try to spoof this without using true HTML but most clients react to that by attaching all the files to each message sent instead of actually embedding the signature in the message. 

We have stashed the embedded graphics on a public server so you can reference the files in your own HTML signature file with your email client. 

NOTE: As a volunteer unit with limited membership, DEWg IT can not support all Email clients but we will give you the ones we have tested and have proved to work and by no means is the list intended to be all-inclusive. The following are just the ones we have tested and developed the code using. These are also downloadable free of charge over the Internet.

THIS IS NOT AN ENDORSEMENT OF THESE PRODUCTS!

Windows - Mozilla Thunderbird 31.5.0

Android phones and tablets - InoMail 1.9.5

This assumes you already have the Email client program installed and set up for your Email account and working. 

Copy the HTML code below and paste it into wordpad or any text editor that supports rich text so the colors show up. This editor does not need to support html code itself, you are just going to customize the file with your name, duty assignment(s) title(s), unit, phone number(s) and Email address.

<html><head>

  <meta content="text/html; charset=ISO-8859-1" http-equiv="content-type">

</head><body style="height: 163px;">

<a href="http://www.gocivilairpatrol.com/"><img style="border: 0px solid ; width: 220px; height: 38px;" alt="CAP Logo" src="http://i.imgur.com/46Y8iC2.png"></a><br>

<p class="MsoNormal"><span class="SpellE"><b style=""><span

style="font-size: 12pt; font-family: &quot;Arial&quot;,&quot;sans-serif&quot;; color: rgb(5, 83, 155);">Grade</span></b></span><b style=""><span style="font-size: 12pt; font-family: &quot;Arial&quot;,&quot;sans-serif&quot;; color: rgb(5, 83, 155);">, Your name<br> </span></b><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;; color: gray;"> Your title <o:p></o:p><br>

Your unit<br> </span>

<span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;; color: gray;">

Your phone #1<br> Your phone #2<br> <a href="mailto:Your Email address">(E) Your email address</a><br>

U.S.Air Force Auxiliary<br>

<a href="http://www.gocivilairpatrol.com/">gocivilairpatrol.com</a><br>

</span>

</p>

<a href="https://twitter.com/civilairpatrol"><img style="border: 0px solid ; width: 32px; height: 26px;" alt="" src="http://i.imgur.com/INrbTNH.jpg"></a><a href="https://www.facebook.com/pages/Civil-Air-Patrol/107647995924164?nr"><img style="border: 0px solid ; width: 28px; height: 26px;" alt="" src="http://i.imgur.com/224sqYK.jpg"></a> <a href="http://websta.me/tag/civilairpatrol"><img style="border: 0px solid ; width: 26px; height: 26px;" alt="" src="http://i.imgur.com/rtHa1lV.jpg"></a> <a href="https://www.flickr.com/photos/civilairpatrol/sets/"><img style="border: 0px solid ; width: 29px; height: 29px;" alt="" src="http://i.imgur.com/wA7igcy.png"></a><br>

</body>

</html>



Locate each item in red and replace the text with your information. You do NOT have to change the color since the actual code does not include the codes to make it appear in that color. When you are finished, save the file as a plain text file on your device (computer or Android), which will remove all the colors and extra line spaces while preserving the text. 

Next, get the code into your Email client. Each one is different so here are two examples of how to accomplish getting it into the client:

Windows using Thunderbird: 

Open Thunderbird and In the account settings area, scroll down to the signature area and put a check in the "Attach the signature from a file instead (Text, HTML or image) Enter the location you saved the file to in the box or use Choose to search for it. Then click OK. If you did it right, when you click Write to compose a message, your new compliant Email signature should be at the bottom. 

Androids using Inomail is a bit more complicated: 

Open Inomail.

Click the back arrow at the top to get to your accounts list. 

Click the three horizontal bars in the upper left corner of the screen Long press your CAP account to get to the account settings. 

Scroll all the way to the bottom of the settings and you will see the signature box. 

Click the pencil icon in the upper right corner of the Signature box.

 At the very top in the toolbar click HTML and paste the HTML code directly into the box.

Click Done in the toolbar at the top. 

You should now see the top of your signature in the box. 

The Gmail client currently does not support true HTML signatures no matter what platform you are on (Windows or Andriod) that we can find. Some members had had success by loading the file into an HTML compatible editor and saving it as a graphics file and pasting it in the signature box of non-HTML compatible clients. The graphics MAY show up on your Email doing it this way but the links will not be there.

Signature block instructions are now available at capmembers.com

http://www.capmembers.com/cap_national_hq/public_affairs/signature-block-instructions-for-email/

 


























Copyright 2012-Delaware Wing Civil Air Patrol