How To Create Your OWN CAP Email Signature


First copy/paste the full contents of the HTML file and afterward we will breakdown how to edit things to include your own personal info.

First an example signature:

Next the HTML behind the signature block(Start Copying from line below this one until </html>):

<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01//EN" "">

  <meta content="text/html; charset=ISO-8859-1" http-equiv="content-type">
</head><body style="height: 163px;">
<a href=""><img style="border: 0px solid ; width: 220px; height: 38px;" alt="CAP Logo" src=""></a><br>
<p class="MsoNormal"><span class="SpellE"><b style=""><span style="font-size: 12pt; font-family: &quot;Arial&quot;,&quot;sans-serif&quot;; color: rgb(5, 83, 155);">
Capt, Robbie McCray<br></span></b><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;; color: gray;"><strong>
IT Director-IGA<br>
Delaware Wing</strong><br></span><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;; color: gray;">
(W) 302.454.3919<br>
(C) 302.388.8295<br>
<a href="">(E)</a><br>
<strong>U.S.Air Force Auxiliary</strong><br>
<a href=""></a><br></span></p>
<a href=""><img style="border: 0px solid ; width: 32px; height: 26px;" alt="" src=""></a><a href=""><img style="border: 0px solid ; width: 28px; height: 26px;" alt="" src=""></a> <a href=""><img style="border: 0px solid ; width: 26px; height: 26px;" alt="" src=""></a> <a href=""><img style="border: 0px solid ; width: 29px; height: 29px;" alt="" src=""></a><br>

Stop highlighting at end of </html> right above this line.


Now a quick rundown of what to do:


First this is pretty easy I know you see a bunch of text altogether and it looks crazy!, but to be honest HTML is pretty easy once you get the hang of it.


First, Let’s ignore all the stuff in the <> and just focus on the other text (what is actually seen when viewed in an email).  Just go through the text and remove the stuff in red and replace it with your information, Grade, First and last name, title, wing, phone numbers(if you choose to include those).  Last is to edit your email address in to the link below the name text.  Just highlight the full email address ( and type in yours. The second instance is what you see.  Also look before the text you should see <a href=”mailto:> be sure you also highlight the address there and type your email address in that space a 2nd time). This one is what makes your email address work as a link.   After  you have all the text swapped over to your personal info you should copy/paste the entire text block in to notepad (in windows), or any other generic text editor (the program you use to edit file.txt files and the simpler the program the better.  l suggest you copy/paste to notepad.  In Windows to open notepad click Start>Show All Programs>Accessories>Notepad.


Once you paste it in to the notepad window click:  File > Save As and give it a name.  Again I suggest a simple name with no space (ie CAP.Sig-<yourname>.htm).  Note to not include the <> in the filename AND see how I added the .htm to the end?  Be sure to do this yourself.  It SHOULD look something like the screenshot below:


Now it is OK if the HTML goes off the left edge for the Button row below the title, name and phone information.  Just use your arrow keys or the scrollbar at the bottom to view that text.  None of it should need to be edited for changing the signature block for use by another person.  You only need to be concerned with the email link as far as changing anything to do with the “code”.  Once you are happy you have gotten it all squared away just hit good ol save.  Now some programs like Thunderbird you can specify a file for your signature and you can just save the file somewhere it won’t get deleted and point your Thunderbird account settings for your CAP account to the htm file you saved earlier.


As far as Mobile Clients Go…  We have found that in Android Inomail is capable of accepting this HTML signature.  For that the easiest way is to copy/paste the full HTML from the htm file in to an email.  Address the email to yourself.  Now on your phone view the email, then highlight and copy the HTML in the email.  Finally, opening up account settings and go to the signature area.  Last just paste the HTML code in full in to the box specified and save the settings.  For reference here is the link to the imgur page where you can find the images:

Text based email clients and those that don't allow html based signatures will probably not work perfectly in which case it has been suggested that you just make it look as close as possible without the graphics. 

Copyright 2012-Delaware Wing Civil Air Patrol